The following conditions must be agreed to and acknowledged with the user’s signature on the Building Use Request Form as part of the request review process. The signer acknowledges that they have read and agreed to the provisions identified in Board Policy 1330; Administrative Regulation 1330; and Exhibit 1330 and that they and/or their organization accept full responsibility for clean-up of the used spaces in the facility and that they may be held responsible for costs incurred from damaged or missing property of the District, or from clean-up costs incurred by the District following the event.

1. Facility User is responsible for the supervision of those persons in the group and/or any member of the general public who may be in attendance at the event.
2. Use of alcoholic beverages/drugs/tobacco products, including Electronic Nicotine Delivery Systems (ENDS) are prohibited on school grounds.
3. Use of only the facility space and equipment requested and approved is permitted.
4. The District is not responsible for furnishing supplies/equipment or storing renters’ equipment/supplies, though arrangements may be made and approved in advance for equipment use and storage.
5. A payment of 50% of the estimated fees for use of the facility and audio/visual equipment is due in advance of the facility use.
6. A separate deposit may be required for the use of audio/visual equipment and applied toward the remaining balance due following the event, pending prior arrangements with the District.
7. Assistance from Facility User/Group may be required for set-up.
8. Facility User is responsible for clean-up of used space and any damages to or loss of District property.
9. Facility User is responsible for obtaining and fee payment of DEC temporary food service permits as required by law, when applicable.
10. Facility User releases the District from liability for any injuries incurred during the use of the facility.
11. Facility User/Group is responsible for monitoring and supervising event attendees to ensure safety, expectations, and all applicable laws and District policies are followed.
12. Damages to the facility, or damaged/missing property of the District, will be invoiced at the current replacement costs, including shipping and handling, of the facility and/or equipment.
13. Failure to follow this user agreement may result in the Facility User/Group being requested by a District or school official to leave the facility, and payment for facility use will be forfeited to the District.

1. Facility use for all District programs take priority over outside facility use requests.
2. Facility use requests may be made at the District Office during regular business hours.
3. The District Activity Calendar should be used to find availability and will be indicated on this calendar. Those interested in using the facilities are encouraged to view this calendar prior to making a facility use request.
4. No less than 50% of the facility use fees are required prior to the scheduled event.
5. Areas of the facility not cleaned following the event will be invoiced at $50 per hour, with a minimum of one hour charged.
6. Facility use, including outdoor areas, are generally prohibited during the school day.
7. Damages to the facility, or damaged/missing property of the District, will be invoiced at the current replacement costs, including shipping and handling, of the facility and/or equipment.

Applicable Fees

The Superintendent/Designee(s) maintains the discretion to adjust fees based on Facility User/Group circumstances, in-kind return services to the District, or other applicable considerations, as relevant.

Category Usage

CATEGORY I: District programs and organizations/functions established wholly or primarily for school-aged youth who are the primary participants or beneficiaries of the event, including but not limited to programs such as Scouts; Bidarki youth programs; Little League; Hunter Safety; etc. CATEGORY II: State, local, and federal government groups; local non-profit organizations; community groups. CATEGORY III: Individuals; private organizations; businesses; co-ops; for-profit, commercial groups.